Draft Eagles Mere Borough Authority
Minutes
Chairman Rider called the meeting to order with the following members in attendance: Ray Wilson, Paul Booth, John Hirsch. Also Secretary/Treasurer Wilson. E. Vauclain, B. Moyer & B. Hays in the gallery.
Chairman’s Report - Chairman Rider briefly reviewed the recalled meeting of August 17 th . It was decided at that meeting, despite Mr. Soars filing an appeal to Judge Vanston’s decision, temporary fees collected to date would be used to extinguish the Farmer’s Home Loan in is entirety. Total paid on August 19 th was $602,465.86. $548,668.67 in temp. fees collected to date and $53,797.19 from the General Bond Redemption account (a restricted account specifically set up for this purpose and funded by connection fees) was used to make up the difference. He noted this was an occasion for celebration and commended the Board for their hard work over the last couple years. He also thanked them for their determination to see this through. He stated the Authority is in 100% better financial shape now and with careful management, stay that way in the future. He is confident that plans can proceed now to complete the remaining unfinished projects and other improvements for the future. He is confident that inflation and current rates will remain at manageable levels.
He also noted the new Operator has been most diligent and is doing a very good job. He is very responsible and has relieved everyone of a lot of stress.
APPROVAL OF MINUTES – for July 19 th and August 17 th meeting was approved on motion from Mr. Adams, second by Mr. Booth.
TREASURER’S REPORT- and bills paid were approved subject to audit on motion from Mr. Booth, second by Mr. Hirsch. Notes: Letters will go out notifying late or non-payers that unpaid bills will be turned over to the local Magistrate October 1 for collection. Several have made only one payment and nothing since. A list is attached to the agendas. Remaining funds in the Bond Redemption and Debt Reduction, which are no longer required to be restricted by Farmer’s Home total $86,391.05. This will remain in reserve for Capitol expenditures and emergencies. The Treasurer will roll the expiring CD into the Super Money Fund account, currently the Bond Redemption account. It will be renamed after the annual Audit.
OPERATOR’S REPORT – Mr. Trafford is in Mansfield to finalize his certification and submitted his written report. He has also done an inventory list, which will be kept for the Auditors.
The old Ford truck is in need of replacement. The Board advised Ms. Wilson to request bids from local dealers for under $10K. Specifications will be listed and sent to at least 3 or 4 dealers and Mark Matlack. Mr. Trafford may check Government Surplus and the Board will go over all bids at the next meeting or sooner if needed. If nothing suitable is found then an advertisement will be done in the paper for something over $10K .
Videoing sewer mains- locations will be designated to Mr. Trafford. Currently, Dunham Ave, the country club line and the slipline around the lake are slated for televising to assure repairs are adequate or problems are scheduled.
Lower outlet road has been completed. It needed slightly more stone, but still under estimate.
Forest Inn Road- 2RC has been added to improve conditions and will be monitored for further work.
Carl Rider Rd- is in need of extensive grading and fill. The Borough will be advised and asked to assist with repairs. Currently, debris is being washed into the contact tanks.
Used Manholes and lids- list provided, need permission to advertise for sale.
Pulleys and controls for the blowers as well as aerators need to be purchased to alleviate the ammonia problem and allow for more control by the operator. Purchase of pulleys and aerators were approved on motion from Mr. Booth, seconded by Mr. Wilson. Controls for at least one plant will be budgeted for 2006. Discussion with operator regarding controls tabled until next month.
Chesapeake Bay Project testing will be done quarterly and increase lab budget by at least $1000 annually.
NPDES report from Dave Engle also included.
Addendum: Gas detection device is recommended by PIRMA for work in tanks and manholes. Chairman Rider approved purchase.
ENGINEER’S REPORT - No engineers were present, but Mr. Stasic sent his recommendations for blower improvements and comments.
BUSINESS CONDUCTED -
Meeting was Adjourned by the Chairman.
Bills Paid
EMB Wages-$2495.17, 3719.32(insur incl)
Pennvest-$2699.80 Freezers-$89.09
Reimburs.Employ Expenses- $30.26 Penelec- $1062.86
Stiffler-$1179.00 Dushore Mat-$209.82
Seewald-$654.00 Staples-$192.32
Bank Card-$363.10 Sul.Co. Med Cent-$230
C T Co.-$61.78 USA Bluebook-$223.55
Am. Long Dist-$13.75 Fry’s-$132.12
Jr’s-$147.32 EMFC-$300.00
Epix-$35.98 Gold Forest-$250.00
Hach-$19.40 Lowes-$506.15
Solicitor-$1866.74 Picture Rocks Hdwr-$19.59
RG Group-$454.84 Booth’s-$1296.63
Respectfully submitted,
Kay L. Wilson
Secretary